Outlook Backup - What Is The Best Way to Do It?

Posted by Jonh Tuesday, September 30, 2008 0 comments

Outlook backup is a bare necessity for those who use MS Outlook email client for everyday communication. If you are like most people, who like to start their day with a hot steaming cup of coffee looking through morning mail, you sure can imagine how frustrating it can be to lose your important messages and contacts.

There are several reasons why you can lose your email. First of all, you can lose your Outlook messages as a result of hardware failure. Secondly, there can be a disaster like flood or fire, which is hard to prevent so it is strongly recommended to back up Outlook/Outlook Express to secure against the temperament of nature.

A far more frustrating occurrence of message loss is an accidental deletion by the owner. There is no way to prevent such things, but there are several ways to make sure you do not lose your data, if you get in any of the above mentioned situations.

One ways is to copy your contacts and messages manually each day and record them to some storage media such as a CD. This is a viable solution and it is the cheapest in terms of money, but not time. It is going to be hard to keep track of all incoming and out coming messages and not to forget to do Outlook backup regularly.

However, with the simple yet reliable Outlook backup software, you can immensely simplify the task of data protection. In fact, for a reasonable fee of 39 bucks you can get a professional backup program with the backup functionality which allows backing up your important messages on a specified schedule with the options of data compression and encryption.

When choosing your backup software, pay attention to the specific features of a program. Some backup programs offer Outlook backup functionality as a default feature, while others may require installation of special plug-ins for doing target backup of email. Also, make sure that the program can do backup of all versions, including backup of Outlook 2007.

The minimal feature set that you need to do quality Outlook backup includes automatic Outlook file search, automated task execution according to a minute accuracy schedule, data compression and encryption and a wide choice of storage media including flash drives, external hard drives, optical disks, FTP and online servers.

Play a custom sound when Outlook delivers new e-mail

Posted by Jonh Thursday, September 25, 2008 0 comments

Hi, I am continuing my work with some information about Microsoft Outlook 2000. It provided Outlook Support for customize the sound when send the new mail using outlook. It applies with Outlook 2000. You can have Microsoft Outlook® 2000 play a custom sound when new messages are received in your Inbox. First, you must turn on sound notification for new messages. If you already have sound notification turned on, go directly to the second procedure to customize the sound played.

Set Outlook to play a sound when new e-mail is delivered

  1. On the Tools menu, click Options.
  2. Click E-mail Options.
  3. Click Advanced E-mail Options, and then under When new items arrive, select the Play a sound check box.

Change the sound played

  1. On the Windows® taskbar, click Start, point to Settings, and then click Control Panel.
  2. Double-click the Sounds icon.
  3. In the Events list, click New mail notification.
  4. In the Name list, click the sound that you want to hear when you receive new e-mail, or click Browse to see more choices.

Outlook Web Access

Posted by Jonh Monday, September 22, 2008 2 comments

Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.

OWA is used to access e-mail (including support for S/MIME), calendars, contacts, tasks, and other mailbox content when access to the Microsoft Outlook desktop application is unavailable. In the Exchange 2007 release, OWA also offers read-only access to documents stored in Microsoft SharePoint sites and network (UNC) shares. Microsoft provides Outlook Web Access as part of Exchange Server to allow users to connect remotely via a web browser. Some of the functionality in Outlook is also available in this web "look-alike". The most important difference is that Microsoft Outlook allows users to work with e-mail, calendars, etc., even when a network connection is unavailable, whereas OWA requires a network connection to function. OWA can be used from Internet cafes and any other location that provides connectivity to the Web.

Functionality of the OWA is partly bundled with the use of a Microsoft client operating system and the Microsoft Internet Explorer (IE). The OWA interface available in Exchange 2000, Exchange 2003, and Exchange 2007 is available in two flavors. The so-called "Premium" user interface is rendered for Internet Explorer 5 (for the 2000 and 2003 releases) and Internet Explorer 6 SP1 and later for the 2007 release. The so-called "Basic" user interface (UI) is rendered for other browsers. Some functions, such as Search, are not available in the Basic UI. Since there is no current IE installer available for Mac OSX and no official installer at all for Linux, Linux and many Apple users can only use restricted functionality.

The first component to allow client-side scripts to issue HTTP requests (XMLHTTP) was originally written by the Outlook Web Access team. It soon became a part of Internet Explorer 5.0. Renamed XmlHttpRequest and standardized by the World Wide Web Consortium[1], it has since become one of the cornerstones of the Ajax technology used to build advanced web applications.

How to create task in outlook

Posted by Jonh Sunday, September 7, 2008 1 comments

A task is a personal or work-related errand you want to track to completion. A task can occur once or repeatedly (a recurring task). A recurring task can repeat at regular intervals or repeat based on the date you mark the task complete. For example, you might want to send a status report to your manager on the last Friday of every month, and get a haircut when one month has passed since your last haircut. For more use Outlook Support.

To create a task you must first select the Tasks container in the Folder List or Outlook


Follow the steps to create a task

1. Click Tasks from your “Folder List” or “Shortcuts”.

2. Click New (left corner).

3. In the “Subject” field Type Test1.

4. Use the down arrow to select a due date one day from today’s


5. Click Save and Close.

You can use also

1. In any open space in the “Task” window double-click to open a

new task.

Notice you have opened a new task two different ways.

2. In the “Subject” field Type Complete lab 5.

“Due date” field enter today’s date.

“Start date” field enter today’s date.

“Status” click the down arrow and click In Progress.

3. Check the “Reminder” box.

4. Set the “Time for completion” box to the next half hour from the

computer’s time.

5. Click save and close.

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