Microsoft Outlook Help

I am continue with Microsoft Outlook related mail tips for all outlook users. I want to share My experience with Microsoft Outlook Support and Computer Help. Some useful tips given below......

• Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
• Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
• Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

More information about events

Usually an event occurs once and can last for one day or several days, but an annual event, such as a birthday or anniversary, occurs yearly on a specific date.

Events and annual events do not occupy blocks of time in your calendar; instead, they appear as banners. An all-day appointment displays your time as busy when viewed by other people, but an event or annual event displays your time as free.

Create an event

1. In Calendar, on the Actions menu, click New All Day Event.
2. In the Subject box, type a description.
3. In the Location box, enter the location.
4. To indicate to people who are viewing your calendar that you are out of office instead of free, on the Event tab, in the Options group, click Out of Office in the Show As list.
5. If the event lasts longer than one day, change the values in the Start time and End time boxes.
6. Click Save and Close.

Tip In Day/Week/Month view, you can quickly create an event by double-clicking the darker shaded area beneath the date heading of the day of the event. I want to share my experience with Microsoft Outlook Support as well as Computer help.

You can configure Microsoft Office Outlook so that when you switch between folders, any items you have marked for deletion are purged from the IMAP mail server.

1. Click a folder in your IMAP e-mail account.
2. On the Edit menu, point to Purge Deleted Messages.
3. Click Purge Options.

The Internet E-mail Settings dialog box opens.

4. On the General tab, under Purge Options, select the Purge items when switching folders while online check box.

Note You must be working online with the mail server for this feature to work. I want to share my experience with outlook support and computer help

1. On the Outlook Connector menu, click Add a New Account.

Note The Outlook Connector menu only appears if the Outlook Connector is installed.

2. Enter the following information:

* Your e-mail address

* Your password

* Your name as you want it to appear in the receiver's Inbox

3. Click OK.

A dialog box appears to notify you that you must exit and restart Outlook to see the new account. Click OK.

This post help you How to use your hotmail account with outlook, and also want to express Computer Help and Technical Support with Microsoft Outlook Support

Currently there is no way to password protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer other than by using your Microsoft Windows® logon password or by using third-party software written specifically to password protect Outlook. However, you can set a password on your Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you use an Internet e-mail account in Outlook, such as a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) or HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.) account, your e-mail messages are delivered to a .pst data file on your computer's local hard disk. You can use a password on your .pst file to help prevent accidental intrusion by other people whom you share your computer with.

1. On the Go menu, click Folder List.
2. Do one of the following:
• If you have a POP3 e-mail account, right-click the Personal Folders folder, and then click Properties For "Personal Folders" on the shortcut menu.
• If you have an HTTP e-mail account (not supported in Outlook 2000), such as MSN® Hotmail®, right-click the Hotmail folder, and then click Properties For "Hotmail" on the shortcut menu.
3. On the General tab, click Advanced.
4. Click Change Password.
5. In the Change Password dialog box, type your new password and verify it by typing it a second time. The password can be up to 15 characters.

Note Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don't have to write it down.

6. Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, and you need to type the password each time you run Outlook. Don't forget the password.
7. Click OK three times.

When you click the e-mail account folder, you will be prompted for your password. After you gain access, you won't have to enter the password again for that session. If you exit and then restart Microsoft Outlook, you will be prompted for the password when you click the e-mail account folder.

Important The .pst password feature is not intended to provide security against hackers. It is just a way to prevent inadvertent intrusion by other people whom you trust and share your computer with, such as at home with your family. A more secure way of protecting your data on a computer that you share with other people is to create a password-protected Windows user account for each individual using the computer Help

To prevent the spread of viruses from program files (considered a Level 1 threat), Microsoft Outlook automatically blocks attachments that contain file types that can run programs. These blocked file types include .exe, .bat, .com, .vbs, and .js. Your Inbox displays the paperclip icon in the Attachment column to let you know that the message has an attachment. A list of the blocked attachment files appears in the InfoBar at the top of the message.

If you try to send an attachment that has a file type extension that is on the Level 1 restricted list, you receive a message that other Outlook users may not be able to access this type of attachment.

Only an e-mail server administrator can change this default setting and unblock certain file types. This setting is often used on an organization's intranet, not on the Internet.

Data files, such as .doc, .xls, .ppt, and .txt files, are not blocked. However, you receive an Opening Mail Attachment message when you try to open an attachment.

This message gives you the opportunity to consider the safety of the file you are opening and a chance to save the file and scan it for viruses before opening it.

To be able to send any file type by using e-mail, you can use a third-party program, such as WinZip, to package files before you attach them to your e-mail message. WinZip can create a new Outlook message and attach the .zip package for you.

In your message, you can include instructions explaining how to extract the files from the package to make it easy for recipients to access the files.

I want to share My Experience with Microsoft Outlook mail Security with computer Support and Technical Support

The Microsoft Outlook Address Book is guarded programmatically. This helps to prevent another program from automatically accessing your Address Book or Contacts list or from sending messages on your behalf without your permission. It is very useful to allow some programs (like Microsoft ActiveSync® or Palm Desktop Support and Computer Support )to access your contact information so that you can synchronize your personal digital assistant (PDA). However, a virus or other malicious program file can use the same functionality to propagate itself. If a program attempts to access your Address Book, a warning appears on screen.

This message appears if a program tries to access your Address Book. In general, you cannot prevent this caution from appearing. However, check with your synchronization software vendor to see if recent updates to the vendor's software include interacting with Outlook in a trusted manner. This message is not displayed when Outlook interacts with trusted synchronization software

· Unless you clicked a command or started a program that is expected to interact with Outlook Address Book information or if you are just not sure, click No.

· If you clicked a command or started a program that is expected to interact with Outlook Address Book information, select the Allow access for check box, and then specify the amount of time you grant access for.

Outlook is designed to help protect your computer from viruses and junk e-mail messages. The following information focuses on the virus protection features in Microsoft Outlook.

Macro security

Outlook itself cannot detect whether a virus is present. Macro viruses are spread through attachments, not the e-mail message itself. Microsoft Office achieves macro virus protection by using the High macro security setting as the default. With the High setting, you can run only digitally signed macros from trusted sources or macros that you created yourself, as long as the installed add-ins and templates are trusted. Unsigned macros are automatically disabled.

Note Signing a macro is similar to getting a legal document notarized by a legal authority or getting your passport stamped by a government official. Electronic certificates are used to sign the macro code. Certificates are issued by a certificate authority, such as a bank, government, or software company, which should be trusted sources. For example, all macros that are pre-installed with Office are signed by the developers who created them using certificates issued by Microsoft that vouch for their authenticity.

If you change the macro security level to the less secure Medium setting, you automatically receive a warning each time you open a document that contains a macro. You can select an option in the Security Warning dialog box about whether to run the macro. Disable Macros is the default button.

Note If the security setting is set to Low, Outlook will not warn you before running a macro. Therefore, all macros are run automatically without your intervention. Because of the potential security risk, Microsoft does not recommend that you use the Low setting.

I have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook and providing a computer support assistance.

A macro is a series of commands and instructions that are grouped together as a single command to accomplish a task automatically. If you perform a task repeatedly in an application, you can automate the task by using a macro. You can store macros in documents, worksheets, or templates, which makes them available whenever a new file based on that template is created. For example, Microsoft Word stores user-recorded macros in the Normal template (Normal.dot) by default, so that they are available for use with every Word document. When you open the Word document, the macro runs. A macro virus is a virus program written in Microsoft Visual Basic® for Applications, the same macro language used in legitimate macros. A macro virus can also run automatically when you open a document unless there are safeguards in place. Most Microsoft Office programs display a confirmation dialog box when you choose to open a document that contains macros

How do viruses spread?

The Melissa virus in March 1999 spread in the form of an e-mail message with an attached Word document that contained a macro virus. Anyone who opened the attachment triggered the virus. The virus would then send the document (and therefore itself) in an e-mail message to the first 50 people in the person's address book. The e-mail message contained a friendly note that included the person's name, so the recipient would open the document, thinking it was harmless. The virus would then create 50 new messages from the recipient's address book. As a result, the Melissa virus was the fastest-spreading virus ever seen and forced a number of large companies to shut down their e-mail systems.

The important thing to remember is that just because an e-mail message appears to come from someone you trust, this does not mean the file is safe or that the sender had anything to do with it. Also, keep in mind that when you share files with another user, the attached macro or script is included with the file. Therefore, be careful when you share files, and scan the files with an antivirus program before you open them. You can choose from many antivirus application vendors.

Important Before you scan Outlook e-mail messages, check with the antivirus program vendor to make sure it is compatible with Outlook. Some antivirus programs can cause problems with Outlook. If want to protect your pc to unwanted programs (Virus). So I want to share my Experience to protection to virus and Computer support assistance.

In addition to the default Microsoft Office Outlook Calendar, you can create other Outlook calendars. For example, you can create a calendar for your personal appointments.

1. In Calendar, on the File menu, point to New, and then click Calendar.

Note If you are in Mail, Contacts, Tasks, Journal, or Notes, on the File menu, point to New, and then click Folder. In the Folder contains list, click Calendar Items.

Type the calendar name as you want it to appear in the Navigation Pane.

Make sure Calendar Items is selected under Folder contains.

1. In the Create New Folder dialog box, in the Name text box, type a name for the folder.
2. In the Select where to place the folder list, click Calendar, and then click OK.

The new calendar appears in the Calendar Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.).

To view a calendar, select the check box for the calendar name. When multiple check boxes are selected, the calendars appear in side-by-side view.

Tip To delete a calendar, right-click the calendar name in the Navigation Pane, and then click Delete calendar name.

And some how i have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook and providing a computer support assistance.